In this technological era, we live in it is not uncommon for most businesses to make use of some form of in-house IT system. Even cafes and restaurants now use electronic till systems, digital ordering apps, and electronic booking systems. And many retail stores now have to present an online store with options for home delivery if they want to stay competitive.
There is much debate over if this change to a completely digital world is positive or negative. Some say it is making it difficult for smaller businesses to stay competitive. While it could be argued a digital presence offers greater marketing potential and is a bonus for smaller companies.
Whatever your opinion on the matter, it is undeniable that IT systems and Business now go hand in hand. So it is important to understand how to properly install and manage an IT Network in your own business.
Before you can do anything you need to decide what type of network will work for your business. What hardware and software do you need? It is important to properly plan out the IT network you need to avoid spending too much on unnecessary systems or creating a needlessly complex network.
For example, a smaller company night only needs a system that can store client info and order information, along with hosting an online store-front. Whereas a massive office will need all of that plus an internal network that allows all staff to work together on the same servers and access documents with ease.
We recommend speaking to a few IT specialists. They will be able to recommend good hardware and any relevant software you will need, and they can even set it all up for you to make the process a lot smoother.
A lot of companies never function at peak efficiency for a very silly reason. Their staff is not properly trained in how to use the IT Network. If someone is unsure of how a system works chances are they will be slow and inefficient while using it. This is why it is vitally important to implement complete basic training to all your staff, even those that might not use the system that much.
We recommend putting together a few in-depth guides that can be printed off and give to the staff in their starter packets. You should also consider having an IT specialist on staff, or one to come in for the day, to carry out this basic training. Ideally, you want all your staff trained up enough that they can then train others.
IT Support As Priority
The truth of any IT system is it will eventually run into issues. Random bugs and glitches. Crashing or lag. User errors. All of these things are unavoidable and can sometimes be inconsequential. But they can sometimes cause serious issues that can create a bottleneck in productivity. This is why it is vital you have a good IT support system in place.
For a big company, you can install an in-house IT department that can be called out to deal with such issues. But for smaller companies you may have to rely on outsourcing your IT support needs to companies like sphereit, an IT support company in London. Using a company like this will ensure you are getting quality repairs and avoids any further complications arising from user error while attempting untrained repairs on the network.
This is one of the most important factors. We cannot stress enough just how vital it is that you have adequate security on your network. Particularly for larger companies. As the world has moved into a more digital age it has brought with it increased digital risks. Hackers and fraudsters are getting smarter and more inventive with their methods every day. And no company is safe from attempted intrusion from a digital foe.
A cyberattack can be devastating for a company. It could mean you have all your client information stolen or deleted. They could totally wipe the entire system forcing you to fork out thousands in repairs. They could topple your entire company and you would be powerless to stop them.
This is why preventative measures are so important. When you set up your IT network you will want to ensure you have installed adequate security software on the network. We highly recommend speaking to a professional cyber-security company to make sure your defense is up to snuff.
You will also need to make sure you have trained your staff in security awareness, including information about the various type of email scams and systems that hackers use to get viruses onto the network. This means blocking certain websites with a filter and creating strong firewalls too.
Any good IT network will need to make use of servers. There are many different types of servers out there and different ways of utilizing them. For a smaller company, you will want to maybe look at renting a server from a different company. Off-site servers will save you physical space and mean you don’t have to worry about any hardware issues. But for a larger company, you may want to consider installing servers within your property. This will require specialist set-up and they will need regular maintenance and checking, but having them in-house will reduce any downtime that could occur.